Please check out our quick answers to some Frequently Asked Questions regarding weddings and events at HollyHedge Estate. While we’ve tried to answer some of the more common queries we receive, please feel free to call our events team at 215-862-3136 x2, or email them at firstname.lastname@example.org if you have any additional questions.
Can our wedding guests stay at the Inn? Do you offer special rates for wedding parties? The Inn @ HollyHedge has 15 rooms that we typically set aside exclusively for wedding guests. We offer every wedding couple the opportunity to place a room block at the Inn for their guests for the night of their wedding. In addition, we have a sister inn – The Lumberville 1740 House – which has another 24 riverfront rooms just 4 miles from HollyHedge. Unfortunately, we do not provide discounts on rooms for groups. Instead, if your wedding party books all of the rooms at the Inn @ HollyHedge, we provide the Honeymoon Suite for free for the couple on their wedding night – a $350 value! HollyHedge and the 1740 House will also provide a complimentary shuttle between the two properties on the night of your wedding if you book 10 or more rooms at the 1740 House. To block rooms, you will need to contact Innkeeping directly by phone or email at: (215) 862-3136 ext. 1 or at email@example.com. HollyHedge can not guarantee any or all rooms will be available at the 1740 House for your guests. Rooms are booked on a first come, first serve basis.
Can we book rooms for more than 1 night at HollyHedge? If there is another wedding the day before or after your own, they have the right of first refusal on all rooms at the Inn. Just as we reserve that right for you and your guests:) If they do not wish to book rooms at HollyHedge, then you are welcome to reserve them after they have been released or we’ve been notified in writing by the other party that they do not wish to reserve the Inn. We cannot guarantee rooms for more than one night at the Inn for your guests, but we will do our best to help you arrange for the accommodations you need.
Do you have a minimum requirement of guests for events at HollyHedge? We do have a minimum number of required guests for weekend events at the Estate, which varies depending on the time of year and the day of the week. Our event coordinators will be happy to talk through the different options and go over guest minimums during your tour and first consultation at the Estate.
Do we need to hire a wedding coordinator? We have an incredible team of coordinators and event planners that will work with you every step of the way – from the moment you walk in to tour the Estate to the time you depart for your honeymoon. We typically have a team of 3-4 coordinators and managers who work with you throughout the planning process, and a team of 2 who work with you on the actual day of your wedding to make sure all the details are taken care of so that you may enjoy the time with your friends and family without any stress. We are happy to have external event stylists or event planners help you in addition to our team. They simply must be open to communicating with our team, must attend the necessary planning meetings with our staff, and provide us with their proof of liability insurance and sign our external vendor agreement before working at the Estate.
Can we hold our wedding ceremony at the Estate? Yes. We have a number of different options for both indoor and outdoor ceremonies. There are additional fees associated with the ceremony on a per guest basis, which varies depending on where and what the ceremony will be. Our event coordinators will be happy to talk you through the different options and the associated costs.
We are foodies, what type of cuisine is available at HollyHedge? Can we bring in an external caterer? HollyHedge prides itself on its incredibly accomplished chefs and our restaurant quality approach to all our food. We do all of our catering on premise, and do not allow any external caterers on site. We will work with every couple to design a unique, personalized menu that satisfies the most discerning gourmand:) We may be able to make some exceptions for dietary, cultural or religious requirements. Please let our event coordinators know at the time of your first consultation if this is something we need to discuss.
Do we get to try the food before we book with HollyHedge? When do I get to do a tasting? Unfortunately, we can not provide tastings prior to booking your wedding. After you have reserved your wedding date, though, we typically schedule all of the tastings for the year during our slower months between November and April. We do group tastings based upon the season in which you’re getting married. Our chef’s craft an exciting, seasonally-inspired menu that allows you to try a selection of appetizers and entrees, as well as, samples of different wedding cakes. Unfortunately, we can’t guarantee that you will be able to try everything that you’d like, as the menu is Chef’s Choice. And, we are unable to offer private tastings. We promise that the group tastings are a fantastic party – featuring different vendors from our Featured Vendors List, as well as music, seasonal decorations, and amazing food! You will receive an email Save the Date at least 3 months before your tasting, and then a follow up email Invitation to the tasting which will have all the details you may need. If you have particular dietary restrictions, please let us know and our chef’s will accommodate any allergies or needs you may have.
What happens after the Tasting? After the tasting, our office will schedule a Menu Meeting with you. At the Menu Meeting you will sit down with our Event Coordinators to plan the perfect menu for your celebration. We can answer questions about seasonal options, allergies, and other dietary needs that you have and ensure that you’re happy with the food that will be at the party.
Does HollyHedge provide alcohol service on site? HollyHedge Estate does have a liquor license and typically provides a 5 hour open bar as part of its signature wedding package. We can work with you on customizing your signature drinks or bringing in specialty liquor, wine or beer that we do not typically carry in stock. Some additional costs may be associated with any specialty liquor that we do not typically carry as part of our standard bar.
Do I need to include entree selections on my response cards? Yes, if you are doing a sit-down dinner. This will help our chef know what to prepare and how much of each entree we will need to order. If you’d like to bypass the entree selections on your response cards, there is an additional charge of 10.00 per guest to order table-side on the night of the wedding.
Is HollyHedge pet friendly? We really want our dog/cat/hamster to be a part of the wedding… We love animals. We have a menagerie of farm animals on the property as part of our efforts to go green. Unfortunately, though, we do not allow pets to stay at the Inn or enter any of the property where food is prepared or served. We are so sorry – we know how important pets are. We can make arrangements for pets to be part of photos in some of our outdoor spaces, but that has to be discussed and approved by our events team well in advance. Of course, registered service animals are permitted everywhere they are required by law.
Can we do our rehearsal on site if we are having our ceremony at HollyHedge? When can we do it? Of course. If you are getting married at the Estate, we will do everything we can to accommodate your rehearsal – but it is subject to availability and we must ensure their are no conflicts with other events. Typically, we try to schedule the rehearsal during the day or days before your wedding based upon the availability of the ceremony space. We can not guarantee that your preferred time for the rehearsal will be available due to other events taking place on the property throughout the year. Please schedule your rehearsal time with us before you notify your guests or finalize any rehearsal dinner plans.
Is the Estate child friendly? Are there any child policies we should know? Children are definitely welcome, and we love having them, but we do require that be supervised by an adult at all times. The Estate is gorgeous, but also has lots of potentially hazardous areas for children. There are ponds, fountains, a natural creek running through the property, no shortage of wildlife, and lots of woods around the estate. If children are coming to the wedding or staying at the Estate they must be with a parent, guardian, or adult attendant at all times. Children and young adults (those under 21) may also receive a discounted price for the wedding. Our chefs can also work with you on a child-friendly menu options if kids are going to be staying through the reception.
Can you recommend photographers or florists? What if our vendors are not on the HollyHedge preferred vendors list? Yes, we can definitely recommend some great local vendors who we’ve been fortunate to work with for years. Check our partner vendors list online, or contact our events team for recommendations that may fit your style or budget. Full disclosure our preferred vendors list do not pay us to get listed, they are simply folks who we recommend, who we work well with, and who we think provide professional and valuable services to their clients. If your vendor has not worked at the Estate before, or is not part of our preferred list, that is not a problem. Though, all vendors who have not worked at HollyHedge in the last 12 months, or who are not part of our recommended vendor list, must send us a copy of their certificate of insurance (COI) at least 2 weeks before they work at the Estate. They must also sign and return our External Vendor Disclosure Form before working on the property as well. HollyHedge reserves the right to bar uninsured external vendors from working on the property (as noted in every wedding contract). If you have a family member or friend who will be providing services like photography or floral arrangements on the day of your wedding, and does not have formal insurance, they may fill out a Waiver of Liability Form (available upon request from the Events Office).
Can I come back with my vendor(s) (florist, photographer, etc.) before my wedding so they can see the space? Yes, you are more than welcome to come to the property with your vendor(s) – subject to availability and scheduling. We ask that you inform us in advance of what day/time you plan on coming. This is so we can ensure there is no other event taking place at your desired time. If you wish to tour the property without an appointment, we may ask you to return at another time in order to ensure the privacy of other parties happening at that time.
When can we or our vendors come on site to start setting up? We are thrilled to work with external vendors. They must do all of their work on property the day of the wedding. They can get in as early as 10 am to begin their work, and we ask that they finish everything at least 2 hours before the start of the ceremony or reception. Vendors are wholly responsible for cleaning up after themselves, removing trash items from the property, and returning to collect any items they hope to keep before 10 am the morning after your reception.
Can we bring in supplies to decorate the property or reception space? When can I drop off supplies at HollyHedge? Yes, you or your vendor is more than welcome to bring in whatever you may need to realize your vision for your wedding. We do have a few conditions, though. You may drop off any non-perishable supplies the day before your wedding only. Food products that need refrigeration or special storage may only be dropped off on the day of your wedding. HollyHedge will not assume responsibility for the safe storage of any personal items or wedding related materials. Florists and decorators who plan on working at the Estate must also sign our External Vendor Disclosure Form, which lays out some basic policies and requirements for folks working at the estate. Typically, you can begin decorating for your event the morning of after 10 am. All materials must be removed from the property the day after your wedding no later than 10 am, or they may be thrown out or disposed of by our team.
Can we do a cookie table, or other dessert table where our guests and family bring the supplies? What do we need to tell them ahead of time to help make it run smoothly? Sure. We love the traditional Pittsburgh cookie table:) In order for it to work smoothly we have two options we recommend. Option one, have your guests bring the cookies on the display pieces on which they will be served on the table. This is the easiest and fastest way to make sure our staff can set the cookie table up after dinner. Option two, assign someone in your family, wedding party or group to collect and arrange the cookie table display. This is usually best done during the day before the wedding ceremony. With option two, the cookie table will be on display as soon as your guests arrive for dinner service after the cocktail table. If you need our staff to plate and arrange the display, it may incur additional costs as we may have to bring on additional staff of pay for additional staff hours to create the display. We also can not guarantee storage for your cookies ahead of time – please confirm with our team about using refrigeration or freezer space for storage with the event coordinators at your final. More than likely, guests will have to bring cookies in the day of the event.
Can we bring in fireworks, have a sparkler send off, light chinese lanterns, or throw confetti at some point? We have made a great deal of effort to become a leader in environmentally-friendly wedding services. That means that we don’t introduce anything into the water stream or environment that is not natural. We do not allow things like confetti canons, or other items that will litter the property or cause downstream problems after they are used. Don’t worry, though, we have a ton of cool ways to create memorable photos that won’t pollute the environment and property. Just ask our event coordinators. With regards to fireworks. We do not allow them on site due to local zoning and sound ordinances. Couples may petition Solebury Township for special dispensation, but it must be done well in advance, and formal approval from the township must be received before we will entertain any fireworks on site. We will confiscate any fireworks that we see, and the local police may arrest or prosecute anyone found to be in violation of particular ordinances. We also do not allow Chinese Lantern releases on site. We know they look awesome. But, we are located in dense forests that are not conducive to the open space needed to prevent potential fires. Sorry. Good news is that we do allow sparkler send offs:)
When do we finalize the details for the wedding? Our team will schedule a Final Meeting with you at least 2 weeks prior to your wedding date. We will email you a month before your ceremony date to schedule the final meeting. The email will also have a list of questions that we’d ask you to finalize before you come in for the meeting.
What do we need to prepare before our Final Meeting? The Final Meeting is our last chance to go over all of the details and special touches for your wedding. Our team will ask you to have a final guest count including their preferred entree selection. In addition, we will finalize details related to the ceremony, transportation, flowers, decorations, lodging, entertainment, etc. Basically, we’ll go over the plan for the entire weekend of the wedding to make sure we’re best suited to make sure the celebration goes exactly as you plan!
Do you accept Credit Cards? We only accept credit cards for the initial deposit on your wedding. All other payments related to the wedding must be made using a Cash or Check. Any Final payments that are less than 2 weeks prior to your wedding date, must be made using a certified check. Payments for any Inn rooms may be done through a credit card.
If I have question, with whom do I speak? Our Events Coordinators are an amazing team. One member of the team is typically in the office 7 days of the week from 9-4 pm, and we make every effort to reply to all emails, phone calls, and questions within 12 hours. If you have questions for a specific person in the events office, though, they will get back to you as soon as they can. Generally, though, any of the events team can answer questions that you may have.